Last updated: January 3, 2019
We believe that being as transparent as possible about collecting and processing is the most important thing in maintaining a good relationship with our attendees and users. Because of this we hope you feel safe to use our website and services.
1. Basic information you share with us
To make sure we can do our job, we require some information from you, the user. The information is used to make sure that we can deliver the services to you. For example the right badge, making sure the right people are at the party and we can share the list of attendees with emergency departments in case of an emergency.
1.1 Public information
Some information or details you give to us will be used public. On the website or in physical form. Think about your Nickname, Registration Number, Fursuiter info, Sponsor and Country. The Nickname will be used on the badge and on the website. Your Nickname can also be put on the public available Attendee List. More information about that is found in chapter 1.1.1 or on the page of the attendee list itself.
1.1.1 Attendee List
The Attendee list is a listy where all the Nicknames of the attendees will be displayed for the party. This option is automatically ticked during the registration but can be turned off during registration or later on the user page. You are always welcome to remove yourself from the list, via the user page or by sending an e-mail to us.
To better understand the usage of our website, we use Matomo to collect anonymized data about when and how often our website is accessed. This helps us to scale up to the needed infrastructure to prevent further "Laden" incidents on the day of the registration opening.
Our matomo instance is completely hosted by us, so the data stays with your Summerbo.at Team at all times. It is also not possible to get any personally identifying information about individuals on our website.
184.108.40.206 What We Collect and Receive
When you visit our site, we will store: the website from which you visited us from, the parts of our site you visit, the date and duration of your visit, your anonymised IP address (last two segments nulled, e.g. 220.127.116.11), information from the device (device type, operating system, screen resolution, language, country you are located in, and web browser type) you used during your visit and when you leave our site. We process this usage data in Matomo Analytics for statistical purposes, to improve our site and to recognize and stop any misuse.
18.104.22.168 Opt-out of website tracking
You can opt out of being tracked by our Matomo Analytics instance by enabling your browsers "DoNotTrack" setting or below:
1.2 Private information
We also request a few private details to make sure that during the party and registration it is really you. The following information is used only private and not shared to any other instance/company or used outside of our system. We are using the First Name, Last Name, Date of Birth, Password and Email address only for legal purposes.
The first and last name are used to make sure that during the badge pickup it’s the correct person who is standing in front of us. Therefore we also request you to bring an ID to check.
The Date of Birth is used to make sure you are really the legal age of 18 on the day of the party.
Password is stored hashed so we do not have access to the real password. For more information regarding passwords, check chapter 1.2.1.
Email is used for sending emails regarding the registration and important information about the party only. We do not share your email address or subscribe you to newsletters or useless mail.
Passwords are hashed and stored in our database. To insure the safety of your password, it's being hashed using
SHA1 (storing uses a different algorithm) and the first 5 characters of that hash are sent to https://haveibeenpwned.com/. It then
returns all leaked passwords starting with those 5 characters which the regsystem compares with your hashed password.
If the password you try to use was leaked before, the system will reject the password.
We do that to encourage you to use safe passwords. After the registration is submitted we do not share the hashed passwords with any instance.
1.3 Payment information
We do not store your payment information in our database. All the details we receive from the banks and users will stay in the bank system. With the information we see in the bank system we change the payment status in our system. The payment status and amount are stored in our database and are only used within the system itself. For example to send a reminder email or status update.
1.4 Third Parties
We do not share any information you give to us to third parties. We believe that sharing information without consent is against our moral. Therefore we do not use tracking or analytical cookies or codes on our website. We do not know who you are as long as you are not registered and logged in on our website.
1.5 Google ReCAPTCHA
We as summerbo.at are using Google ReCAPTCHA to check and prevent automated servers (“Bots”) from interacting and accessing our website or server. The service is provided by Google. (Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043). This company guarantees that it will follow all EU data protection regulations and therefore we have chosen to use there services.
For this service to work correctly, Google needs some information about the user who is active on the website. This is not information from our database itself. Think about IP-addresses and cookie information.
This service allows Google to determine from which website your request has been sent and from which IP address the reCAPTCHA input box has been used. In addition to your IP address, Google may collect other information necessary to provide and guarantee this service.
2 Managing your personal data with us
You are always in control of the data you share with us. It is always possible to review, edit or delete the data. We make it also easy for you to contact us about your personal data and the usage of it.
2.1 Accessing or Rectifying Your Personal Data
The moment you register with us you have access to tools to view and edit your personal information. You can also request via several ways your download in portable form. Please refer to 2.4 - Portability for more information about that subject.
You as a user has always the right to request deletion of your data. The request can be sent in several ways. Via email by sending a request to [email protected], by asking one of the Admins in the Telegram group @summerboat, or sending a Direct Message to our Twitter Account @Summerbo_at.
Keep in mind that upon deletion of your data it is not possible to use our services and attend the party.
2.2.1 Auto Deletion of user Data
There are cases that we are deleting the data of our users without receiving a request from the user itself. This happens 14 days after the date of the party/event itself. After that date it is also not possible to request the data as a portable form.
The other case is if the the registration for an event is canceled due to payment or other reasons. All data will be deleted except the registration number. This is to make sure it’s still an unique number for the database.
2.3 Object, Restrict, or Withdraw Consent
Every user is allowed to request his or hers personal information in a portable form. We will make sure you receive the information as soon as possible on the email you have provided to us. The information will be in a readable format with explanation of all data that we used.
2.4.1 Requesting the data
Your own data can be requested by sending an email to [email protected]. We will reply within 2 working days with all the information we have about you in our system in a readable format.
2.5 Additional Information or Assistance
The data controller for your data on summerbo.at is summerbo.at itself. You can contact us via email ([email protected]), via our Twitter account @summerbo_at or via Telegram by sending a message to one of the Admins in the @summerboat group.
If you prefer to write a letter to us, please send your letter to the following address: